New mailing address for reports in Europe <<<<< firstname.lastname@example.org >>>>> Read more....
Canberra, 29th of August 2008
Central collection of lunar occultation observations commenced in the 1930's, with it becoming the responsibility of the Royal Greenwich Observatory within about 2 years. That responsibility was transferred to the Japanese Hydrographic Department in 1981. It is now transferring to IOTA. IOTA will commence collecting observations for Africa, Australasia, and North and South America, as from 1 September. Commencement for Japan and Europe will occur in the near future.
There are a number of very important issues associated with this change.
Also, if you know of people that make lunar occultation observations, but are not subscribers of the various email groups, please forward these emails on to them.
If you have queries about the new process, please raise them on the groups. Chances are that someone else will have a similar query.
I am confident that the new arrangements will work very well. But equally I have no doubt that some unexpected issues will arise somewhere - I wish I could predict where! I just ask for everyone's patience and tolerance in those situations.
Finally, at this significant time I think it is appropriate that we thank ILOC for the valuable service they have provided us for the last 27 years.
For those already using Occult4, the basic upgrade involves a 1.8MB download. The download to update Occult is available at http://www.lunar-occultations.com/iota/occult4.htm .
When you first run the new version, you will be taken to a download page where you can update a range of files (as described on the above page).
[For those that only read instructions when something doesn't work, the direct download of the update is at http://www.lunar-occultations.com/occult4/occult405%20update.zip]
The main changes in this version of Occult are associated with supporting the processing and archiving of lunar occultation observations. The Japanese Hydrographic Department (ILOC) has been the agency responsible for collecting lunar occultation observations since 19981. Unfortunately they are unable to continue with that role, and the International Occultation Timing Association (IOTA) has agreed to take on the responsibility.
As part of this responsibility:
As mentioned in other emails, the responsibility for collecting lunar occultation occultations is moving from ILOC to IOTA. When ILOC took over the responsibility for Lunar Occultations in 1981, the report form was extensively revised from that used by Royal Greenwich Observatory - but has not been significantly revised since then. In recent years Video has become a common observing tool, and GPS has become common both for coordinate measurement and time base. Neither of these developments were well supported in the ILOC report format.
Additionally, several years ago ILOC concluded that their system of allocating Station and Observer codes was breaking down. As a result, they completely changed the format of their internal file of reported observations - with the site details being included against every observation in the file.
The transfer of responsibility to IOTA has provided an ideal opportunity to revise the report format. This was approached with the following principles:
The email address of each observer may be included (but will not be archived). This will allow a graze coordinator to send preliminary reductions or queries to individual observers, and for a regional coordinator to send the reductions to all observers individually.
Codes added for:
Codes added for:
Code added for event observed during daylight (sun higher than -6 deg).
A new field added to allow the WDS component identifier to be specified. [Neither RGO or ILOC ever corrected double star observations to refer to the relevant component. For example, observations of Antares B are returned with residuals of about -2". This new field allows proper reduction of double star components.]
If an event was gradual, the ILOC report had the duration in the comments. In the new format this is a data item in itself. There is also a data item to indicate whether the reported time is at the 50% light level (appropriate for large stars) or at the 25% level (appropriate if Fresnel diffraction was involved.)
Like the ILOC format, the new format allows observers to provide comments against each observations. However those comments will not be archived with the observations. Their only value is in assisting the proper reduction of an observation. [NOTE the ILOC data set does not contain any of the comments that people may have reported in the past. For those who think that comments should be retained - think about the issues associated with unconstrained free text being entered by unrelated people in multiple languages and character sets....]
The new reporting arrangements will be entirely by email. The days of observers submitting observations on a handwritten form are over. (ILOC advises that they rarely receive hand-written reports.) Consequently the field for the postal address of the representative has been removed. Similarly the field for indicating where the observations have been reported has been removed.
However a new field has been added for free-text comments about the report as a whole. This enables you to provide comments that will assist the coordinator in dealing with your report. By being included as part of the report, the comments will be available when the report is being processed. [In contrast, comments in the email body may get separated from the report when it is being processed.]
As most will be aware, the Japanese Hydrographic Department (ILOC) announced earlier this year that they would be unable to continue in their role of collecting lunar occultation observations. IOTA has agreed to take on this responsibility.
A number of people have been working hard with developing an updated reporting format, and software solutions to support the reporting of observations, and the analysis of observations. We have now reached the stage where IOTA will be commencing to collect Lunar Occultation Observations for the Americas, Australasia, and Africa as from 1 September 2008. There will be separate announcements for Europe and Japan in the near future.
The Centre de Donnees astronomiques de Strasbourg, which handles the archiving of data in the Astronomical Date Centres of VizieR, has agreed to archive lunar occultation observations. This is significant for several reasons. Firstly, the observations will (for the first time) be archived in 'proper' data archives so that we can be confident that the data is secure in the long-term. Secondly, it is archived with 'main stream' astronomical data. Thirdly, the data will be readily available for anyone to conduct research using it.
The data collection process may simply be described as the process of getting the observations from the observer into the archive. [Of course, we will be making use of the data before it is archived - but that is secondary to the process of archiving.] In setting up the process, there were two key objectives:
On the software side, there are 4 separate applications, from 3 different authors, to support the new report format.
As of 1 September, regional coordinators (collectors of observations) have been identified for North America, Australasia and Japan. Additionally the North American coordinator has agreed to collect the observations from South America; and the Australian collector has agreed to collect the observations from Africa. [However, if the volumes from those two regions become significant, we would be looking for coordinators in those regions...!]
The regional coordinators will do the initial processing of the observations, including sending a preliminary reduction to the observer. Additionally, they will be converting the observations into the format used to archive the observations. Periodically, they will forward the observations to a global coordinator who will merge all the observations into a single file - with that file being periodically archived. More details about this arrangement may be found at
The new arrangements for reporting lunar occultation observations are being supported by 4 software solutions for creating the report. Those solutions are (in alphabetical order):
Created by John Talbot (New Zealand) and Brad Timerson (USA), this uses an Excel Worksheets for Observer Information, Telescope Information, and Observations. The Form makes extensive use of drop-down lists with common terminology. The resulting Excel file is emailed to the regional coordinator, who uses an Excel macro to convert the spreadsheet data into the final report format for reduction and archiving using Occult or LOW. Download from http://www.timerson.net/IOTA . The download is about 30K.
This is a comprehensive lunar occultation prediction and reduction package written by Eric Limburg (of the Dutch Occultation Association). Like Occult, LOW offers a complete reduction of an observation, so that any data entry errors can be immediately identified. Eric has not quite finished updating the program to use the new format - but a beta version should be available in the near future. The LOW download page is at: http://low4.doa-site.nl/index.html .The download is about 88MB.
This program is effectively the Lunar Observations editor from Occult, packaged as a stand-alone application. It contains extensive data entry checks. However it does not include a star catalogue or a lunar ephemeris - so (like the Excel report) it cannot perform a reduction of the observations. It can be downloaded from http://www.lunar-occultations.com/occult4/lunarreport.zip . The download is only 194K.
This is the full-featured Occult program, which deals with Lunar occultation predictions and reductions, Asteroid occultation predictions and reductions, eclipses and transits (plus more....) It can be downloaded from http://www.lunar-occultations.com/iota/occult4.htm either as an update to an existing version of Occult 4 (1.8MB download) or the complete package (28MB) There are optional downloads of up to another 130MB.....
The members of a graze expedition should continue to report their results to the person who organised the graze (as has been done for the last 40 years). That person will then send the combined observations to Mitsuru Soma. Individual observers should not send their observations direct to Mitsuru.
At this stage we are working on the basis of observers reporting their observations on a monthly basis, and aim to have a monthly update to the publicly available file of current observations. But if you make a lot of observations over a couple of nights, you can send your report at that time. Graze reports should be sent to Mitsuru as soon as all observations have been collected.
The process for archiving the observations involves merging the reports gathered by the different coordinators into a single file. If you report your observations to different coordinators, they will create duplicate observations in the merged file - and someone will have to go through and delete the duplicates. [That is a task that no-one wants to do!]
On September 4th from the European headquarter of IOTA-ES a new mailing address for reporting lunar occultations is provided, as can be seen in the following email sent by Hans-J. Bode.
September 04, 2008 5:42 AM
Subject: AW: [PLANOCCULT] New Lunar Occultation reporting Process - some extra points
European observers should send their lunar occultation reports to LunOccult@IOTA-ES.de which will distribute the data to those volunteers who will examine and reduce it. The big advantage: You will receive the residuals as soon as possible and the e-mail-address never changes.
This new reporting address has now been added to the list of reporting addresses that Occult (and the next version of LOW) access to obtain current reporting addresses.
To report observations from within Occult you need to have this new address included in Occult. There are two ways to do this:
1. From the Maintenance tab, select the download page. In the first grouping, select the last item 'Reporting addresses for Lunar occultations'
2. From the Lunar Observations editor, select the menu item 'Submit report... Download current Email reporting addresses'. From the form that appears, select either 'Source IOTA-US' or 'Source RASNZ', and click Download. Upon successful download, the European reporting address will be available in Occult.
When you are ready to report some observations, select 'Europe - IOTA-ES' from the list of reporting addresses (and you will see the actual email address when this is selected). [NOTE: You will not see any reference to Europe in the list of reporting addresses until you do the above download.]
Finally, do not try to send reports to the European address before Sept 8. [If you send a report before the address is active, Occult will 'appear' to validly send the observation report. However you can expect a 'Mail System error' from your ISP, reporting an invalid address.]
It has now been over a month since we started collecting lunar occultation observations. The number of reports submitted so far have not been many. However I have now placed all observations I've received from the coordinators onto the IOTA website where they can be downloaded from within Occult and used in current predictions and analysis. The download is under the Maintenance tab, Download button, and is in the top group of downloads ('Latest lunar observations')
In my opinion, this represents a significant advance from the past processes of reporting lunar occultations. Under the new process, observations are made public within a month or two of being reported - compared to the several years or more under all previous reporting arrangements. For the future, my intention is to update the file on the IOTA website whenever I receive new observations from the regional coordinators - so that the file is maintained as current as possible.
Do you want to view the contents of the new files after they have been downloaded? The files are located in the Occult 4\Resources Files directory, and are: